Generating a RFP or RFQ for Freight services does not. Or sample template for our RFP for LTL services is. For proposals your Sales Group is asked to bid on.

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The transportation industry is highly competitive, and a successful transportation business requires proper marketing, as well as an ability to find and retain customers. A good business proposal helps you to bid for opportunities more successfully and earn an attractive share of the lucrative market. Spending in the United States logistics and transportation industry was $1.3 trillion in 2011, according to SelectUSA, a site by the U.S. Department of Commerce that showcases the country as one of the world’s premier business locations.

Solutions

Providing solutions to areas in which your client is disadvantaged because he lacks a good transporter should be the focus of your proposal. Articulate what makes your business unique to cater to the client’s needs. For example, if you are bidding to transport perishables, explain that your trucks are refrigerated to ensure products will not spoil while in transit. If you are seeking business from a company that deals with delicate and expensive items, explain that your company has boxes specifically constructed for such items. Add that you secure breakables with cotton and soft coverings such as bubble packs and that you have staff members with expertise in packing and moving fragile goods.

Benefits

Outline the benefits that a client could gain from doing business with you. If your transportation services can offer fast, convenient, cost-effective and safe transportation services, state that in your benefits section. For example, if you run a non-emergency medical transportation company, mention that you are an approved transport service provider with your state’s Medicaid office. In this instance, advertising that you accept Medicaid will lead more clients to you.

Credibility

A winning business proposal must glow with credibility. If your company has won any awards, this is a good time to mention them. Ultimately, you want to provide evidence of your ability to deliver and have your proposal stand out among competitors’ sales pitches. Include testimonials and references from customers you have assisted with transport needs in your materials.

Communication

A well-articulated business proposal will win the minds and hearts of your target clients. Research what a customer wants and make sure your proposal meets those needs. Speak a language that your intended audience can comprehend. For example, if you want to offer transport services to an engineering firm, use appropriate industry-related terms. Prospective clients want to understand how you will cushion their equipment to minimize knocking, which can result in scratches and damages. They also need to know whether your trucks are able to carry heavy and bulky engineering parts and equipment.

About the Author

Leanes Lowrie has been writing professionally since 2004. He holds a Masters in Business Administration (MBA) and Bachelor of Commerce in international business from IESE Business School and Desautels School of Management, McGill University, respectively. Leanes is also a diploma holder in journalism from Concordia University.

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Freight Hauling Contracts

Running a trucking business comes with its challenges. Finding profitable loads is one of them. As a business owner, you and your team must take the time to bid on shipping loads, build connections and find shippers who will become loyal clients. From load boards to freight brokers and industry associations, there are various resources you can use to find loads and grow your trucking business.

Load Boards

A load board is an online platform that connects trucking companies with freight brokers and shippers. Some examples are Uship.com, Comfreight and 123LoadBoard.

Ushipit, for instance, is a shipping marketplace where individuals and businesses can connect with single-truck owners, small fleets and big trucking companies that provide extra cargo space. Here you can bid on shipping loads online and filter the results by category, weight, pricing model and customer type.

Some trucking load boards are free to use while others require a monthly fee. The downside is that you will be facing tight competition. For this reason, not all loads will be profitable.

Choose load boards that provide mobile access and credit reports on the shippers. Be aware that you will be working with freight brokers quite often, which will reduce your profit. Use more than one load board in order to find the best offers.

Sample Freight Rfp

If you're not sure how much to bid on shipping loads, check what other trucking companies are charging. Call other carriers that handle similar loads and inquire about their rates. Use this information as a reference when bidding online.

Freight Brokers

Another option is to work with freight brokers. Their role is to help shippers find quality trucking companies and other carriers. They communicate with both parties, track the load and ensure everything goes smoothly.

By partnering with a freight broker, you will have readily available loads to haul. The drawback is that you will earn less than you would if you worked on your own.

Since a lot of this business is handled by freight brokers, it's worth networking with brokers in your area. Focus on newer ones with fewer existing relationships; they are more likely to give you a good price.

Industry Associations

When you're running a local business, connections are everything. To increase your chances of success, connect with industry associations that regularly use freight services. The American Corn Growers Association, the Brewers' Association, the American Iron and Steel Institute and the American Beverage Association are just a few examples.

Attend events organized by local and national industry associations. Find a way to meet their members and tell them about your services. This is a great way to build lasting relationships and expand your business.

Local Businesses

Get in touch with local grocery stores and supermarkets, furniture manufacturers, pet food distributors and other businesses in your community. They all need your freight services and may benefit from what you have to offer. Make cold calls, distribute brochures and speak to their shipping departments.

Promoting your trucking business locally is the best way to find clients who will give you loads regularly. If you're just getting started, bid on shipping loads online. Select a few load boards that feature offers in your area, sign up for an account and create a professional profile. Be patient and persistent. The more time and effort you put in, the higher your chances of success.

Carpet Cleaning Bid Template

• trucking image by blaine stiger from Fotolia.com